Increase transparency and cut deadlines failures by 50%

Step 1. Process mapping

• Constructed and segregated types of processes (functionality development, design and engineering; ordering materials and placing an order with the manufacturer)
• Analyzed separately the internal part and external manufacturing involvement
• Created project template for launching a new product
• Transferred all current activities in task management tool

Result: Understanding roadblocks and breaking deadlines reason

Step 2. Structure configuration

• Divided the work into stages (1500 tasks and 180 days for one product)
• Created request forms for each stageAdded new data fields with materials, supplier, production details

Result: Manage different projects on a single Gantt chart at the same timeMonitoring by products, by the timeline and the staff responsible for the tasks

Step 3. Additional tuning

• Set up a time-management module
• Configure reports on projects progress
• Create project roles and help external partners adopt

Result:

• Management can precisely distribute the staff workload
• The team now avoid overloading (client feedback)
• Optimized approvement process with partners

Additional bonus

Dividing the process into stages and monitoring contract orders and the supply of materials makes it possible to combine several orders. Materials began to be bought at the same time and delivered to several manufacturers, which reduced production costs by 27%.